Junior Administration Assistant – Private Client – Taunton
Our Private Capital team has an opportunity for a junior administration assistant to provide proactive and professional support to fee earners and the other administration assistants within the team. You will support the existing administration assistants with dealing with incoming and outgoing post, scanning, filing, archiving and support fee earners with high quality and pro-active support, keeping them organised and enabling them to work as efficiently as possible.
Role: Junior Administration Assistant
Hours: Part time (suggested Monday to Friday 9:30-14:30 but flexible/open to discussion)
Vacancy Reference: 421-STN
Based in our Private Client Division, your workload will be varied. Your regular duties will include: sorting incoming and outgoing post, opening, closing and archiving client files, document production, including some audio typing, copy typing, emails, memos, creating and updating of Excel spreadsheets and production and editing of legal and other documents. You will ensure documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible.
You may also arrange payments in and out and transfers between accounts, diary and event management for the fee earners you support will be vital, along with coordinating travel arrangements and expenses.
Daily tasks may also include scanning documents and correspondence (including incoming and outgoing post) into our document management system, along with being the first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications.
You will also be involved in other administrative / secretarial activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
Previous experience of working within a legal environment or administration role would be of benefit, but is not essential for this role. Full training will be given and this role may be of interest if you have recently left full time education. If you have a genuine interest in working within the legal sector providing key support to fee earners, co-workers and an excellent client experience, we would very much like to hear from you.
You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and Powerpoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
(If you have any difficulties with the link, you can email your application to us at firstname.lastname@example.org)
As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.