Administration Assistant – Employment – Southampton
Our Employment team are seeking someone to provide proactive support to the team on a part time basis. We would like to hear from you if you can support the team five days a week, with reduced daily hours.
Role: Administration Assistant
Hours: Part Time
Vacancy Reference: 650-BSN
Based in our Southampton Employment team your duties will be varied, requiring you to be able to prioritise and manage your time effectively. On a day to day basis you will be:
- Drafting and finalising bills
- Sending invoices to clients
- Dealing with the general finances of client matters (e.g. dealing with disbursements, claiming money, sending payments to clients)
- Opening and closing files
- Drafting client appointment letters
- Undertaking anti-money laundering checks and drafting risk assessments
- Typing up dictations
- General sorting and filing
- Running conflict checks
- Taking telephone messages
- Diarising meetings and calls
This is an all-round support role, requiring you to provide high quality and proactive support to the team, enabling them to work as effectively as possible.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
If you have a genuine interest in working within the legal sector providing key support to fee earners, co-workers and an excellent client experience, we would very much like to hear from you. Full training will be given so specific experience is not essential.
You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.
This role will suit you if you like to prioritise your own workload, work to deadlines, and can work with minimum supervision and sometimes under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Word, Excel and PowerPoint skills and comfortable with learning how to use new databases and other software packages. You will have quick and accurate keyboard skills.
We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and a willingness to learn and develop, which will help you thrive in this role.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
(If you have any difficulties with the link, you can email your application to us at firstname.lastname@example.org)
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