Secretary – Commercial Property – Bristol
A Secretary role to provide a high level of assistance and support to busy Partners and other team members within our Commercial Property department.
Hours: Full Time
Vacancy Reference: 719-BBL
Our national Commercial Property team has presence in all seven of our offices and consists of approximately 95 fee earners and support staff. We are consistently regarded in the Legal 500, with a focus on quality work with reputable clients. Nationally, we have 27 well-regarded Partners and we are continuing to grow.
In this role, you will joining four Secretaries who provide proactive support to our Bristol Commercial Property team, which is made up of 23 fee earners.
We are looking for the right candidate to provide high quality and professional support to the Commercial Property team. The role will require excellent organisational skills, diary management and development of a good knowledge of clients and work carried out.
You will be:
- Monitoring and managing email traffic
- Producing documents
- Undertaking audio and copy typing
- Drafting simple letters and emails
- Opening and closing client files
- Managing invoicing
- Ensuring documents and e-filing are stored correctly
- Arranging payments in and out and transfers between accounts
- The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications
You may also be involved in other administrative/secretarial activities as required, including helping other administrators and secretaries during busy periods, and to cover absences in the team.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
If you love being organised and managing a busy and varied workload, we would be keen to hear from you. Previous and up to date experience of working within a similar role in a legal environment is necessary, as is recent experience of having worked as a PA within a corporate environment, or commercial property.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, used to organising yourself and others when necessary, that you have a flexible ‘can-do’ attitude, and the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first class support service, anticipating our lawyers’ needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to go the extra mile, which will help you thrive in this role. This role is a fantastic opportunity for the right candidate to progress their career and enjoy a challenge within a large and continually growing, fast paced team.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
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