Secretary – Cardiff
Having enjoyed significant growth and expansion over recent months, we have an opportunity for an experienced Legal Secretary, to join our team in Cardiff.
Hours: Full time
Vacancy Reference: 483-SCF
Based from our friendly, open-plan offices, this role will give you the opportunity to work in our Cardiff office as part of the administration team providing pro-active and professional support to Fee Earners in the Commercial Property and Corporate teams, keeping them organised and enabling them to work as efficiently as possible.
Your regular duties will include: sorting, screening and prioritising incoming and outgoing post, opening, closing and archiving client files, document production including some audio typing by digital dictation, copy typing, emails, memos and creating and updating of Excel spreadsheets. You will ensure documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible. Attention to detail is key and you must be able to prioritise and communicate effectively. You will provide assistance to our Fee Earners by obtaining conveyancing searches and Land Registry information.
There may also be the opportunity to assist your Fee Earners with the billing process, agreeing in advance dates for billing, requesting pre-bills and drafting standard cover letters for the fee-earners to authorise and sign-off.
Daily tasks will also include scanning documents and correspondence (including incoming and outgoing post) into our document management system, along with being the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications.
You will also carry out other administrative/secretarial activities both for your Fee Earners and others as required, including helping other Administrators and Secretaries during busy periods and to cover absences from work.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
Previous experience of working within a legal environment would be beneficial, however if you have at least 12 months’ experience of working within a busy PA role and have a genuine interest in working within the legal sector, we would very much like to hear from you.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and pro-active, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint and be comfortable with learning new databases and other software packages.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
(If you have any difficulties with the link, you can email your application to us at firstname.lastname@example.org)
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