Junior Administration Assistant – Family – Taunton
A busy and varied administrative role supporting our Partner and four lawyers in our Family team.
Role: Junior Administration Assistant
Hours: Full time
Vacancy Reference: 424-STN
We have a fantastic opportunity for an Administration Assistant to provide proactive and professional support to our Family law department. Your responsibilities will be varied, but will include dealing with incoming and outgoing post, photocopying, scanning, filing, archiving, diary management and preparing court bundles.
You may also be involved in other administrative / secretarial activities as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
At times you may be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should always demonstrate professionalism, diplomacy and sensitivity in all your communications. You may also be responsible for telephoning the court and occasionally visiting the court to deliver or collect documents.
This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently and remain calm under pressure.
A key requirement of your role is to make our lawyers working day run as smoothly as possible, saving them time and promoting efficiency. We are therefore looking for you to be helpful, super-organised and efficient, as well as innovative in terms of suggesting ideas for improvement and always thinking ahead, anticipating the needs of your team and our clients.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
Previous experience of working within a similar role would be of benefit, but is not essential. We are happy to consider applicants who are looking to make their first step on the career ladder into legal admin/office admin work. The key requirement is having a helpful, enthusiastic attitude, with good attention to detail. You should be keen to learn and quick to pick up new processes and systems. If you have a genuine interest in working within Family law or within the legal sector, we would very much like to hear from you.
You will need to demonstrate from experience that you are organised and proactive, helpful, with a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
We expect you to be someone who takes pride in your work and in providing a first class support service at all times, anticipating our lawyers’ and clients’ needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
You will have good spelling and grammar, preferably be proficient with the usual Microsoft packages, including Excel and PowerPoint, and comfortable with learning new databases and other software packages.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills, with a willingness to learn and develop, which will help you thrive in this role.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
(If you have any difficulties with the link, you can email your application to us at firstname.lastname@example.org)
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