Administration Assistant – Private Capital – Bristol
A busy and varied administrative role providing proactive and professional support to Lawyers in our Private Capital team.
Role: Administration Assistant
Hours: Full Time
Vacancy Reference: 703-BBL
Our growing legal team is looking to hire a talented and capable Administration Assistant. You will support some of the best lawyers and consultants in Bristol with high quality and proactive support, keeping them organised and enabling them to work as efficiently as possible.
Your workload will be varied. Your regular duties will include:
- Sorting/scanning incoming and outgoing post
- Collating enclosures for letters going out to clients
- Opening, closing and archiving client files
- Ensuring documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible
- Receiving and dealing with client enquiries for the release of wills, deeds and other items from safe storage
At times you may be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications.
You may also be involved in other administrative/secretarial activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently and remain calm under pressure. You will be expected to think ahead to meet the needs of your fee earners and clients.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
This role will suit you if you would like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, helpful, with a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
You will have excellent spelling and grammar, be proficient with the usual Microsoft packages, including Excel and Outlook, and comfortable with learning new databases and other software packages.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
(If you have any difficulties with the link, you can email your application to us at firstname.lastname@example.org)
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