Administration Assistant – Commercial & Private Client Litigation – Taunton
We are seeking an Administration Assistant to join our busy team in Taunton on a full time and permanent basis.
Based in our friendly and supportive Commercial & Private Client Litigation team, this role will provide you with an excellent opportunity to develop your career.
You will be providing professional and proactive support to keep our fee earners organised, enabling them to work as efficiently as possible.
Role: Administration Assistant
Hours: Full time
Vacancy Reference: 845-BTN
Who we are
You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.
We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.
Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.
Day to day, you’ll be successful in this role by:
- Scanning documents and correspondence into our document management system
- Sorting incoming and outgoing post
- Opening, closing and archiving client files
- Ensuring filing is up to date and accessible
- Document production using Microsoft Office packages including trial bundles and other court documents
- Being the first point of contact for clients and intermediaries (including courts) and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications
- Dealing with finance tasks including month end billing
- Assisting the team during busy periods, undertaking ad hoc tasks
This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently, whilst remaining calm under pressure. You will be expected to think ahead to meet the needs of your fee earners and clients.
It is an integral part of this role that you comply with data security and all firm policies and procedures.
This role is right for you if:
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.
What we can offer you:
A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.
Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.
There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.
Listen to what a few members of our team have to say about what life here at Clarke Willmott is really like, to see if it’s the right fit for you.
If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below:
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